In an industry poised to exceed $250 billion in the the coming years, there isn’t a better time to review your cloud deals to ensure your company is getting maximum value for its cloud spend. As Ian Barker reports in this article, companies are wasting an enormous amount of money on cloud services. These excess costs can be reduced and even avoided.Here are some things to think about when entering into cloud-based transactions:Size your environment correctly. Make sure your environment is sized correctly. Barker reports that “Forty percent of [cloud-based application] instances are sized larger than is required for the workload and could be resized — and therefore made cheaper — without impacting performance of the application.” An environment that is larger than your business needs results in wasted spend. A key benefit of cloud-based applications is the flexibility to re-size your environment periodically. Ensure that your contracts permit this and … [Read more...] about Cloud Computing 101: Tips to Control Waste
Cloud computing and cloud storage
TranscriptStephanie Francis Ward: What do you do when in the course of one day, you have an appearance, a deposition and a client meeting, all of which are in different locations?Reid Trautz: My mantra is “the more chargers, the better.”Stephanie Francis Ward: I’m Stephanie Francis Ward, and when we return, my guests will tell you about tech tools that can help.Advertiser: This ABA Journal Podcast is brought to you by Westlaw Next. Folder sharing in Westlaw Next enables you to tap into previous research across organizational boundaries like never before, saving you time from reinventing the wheel. Learn more at westlawnext.com.Stephanie Francis Ward: I’m here with Matt Hector, an Illinois foreclosure defense lawyer; Randall Ryder, a Minneapolis attorney who handles Fair Debt Collection Practices Act cases; and Reid Trautz, who’s writing a book about mobile lawyering. So, Matt, since you’re in Cook County, I wanted to ask you first about this issue of … [Read more...] about Road warriors’ tips on keeping up with your cases (podcast with transcript)
What is the Cloud? The “Cloud” simply refers to a computing environment that can be accessed remotely and on-demand. This means that application or data hosting is taking place outside of a business’ internal network or system and can be accessed by many simultaneously. Benefits to the Cloud. Cloud computing can provide businesses with substantial storage capacity for information like payroll, client files, data and documents. Cloud systems offer broad network access, user self-service, and elastic scalability for users. They can also reduce the cost of IT equipment and management, the amount of necessary hardware, and power consumption. Risks with the Cloud. The biggest risk of outsourcing your data, information or files to the cloud is the security of stored information. Cloud users face both virtual and physical threats to their data. Any form of unauthorized access can result in massive data loss, system failure, business interruption, and harm to … [Read more...] about Should You Be Using the Cloud?
On October 7, 2016, the U.S. Department of Health and Human Services Office for Civil Rights (“OCR”) published guidance (“Guidance”) on how cloud services providers (“CSPs”) and covered entities using cloud computing solutions can comply with the privacy, security, and breach notification rules of the Health Insurance Portability and Accountability Act (“HIPAA”). Over the last few years the use of cloud computing by the healthcare industry has seen exponential growth – from Google Drive and Dropbox to offshore data servers run by third parties – which has caused many covered entities and business associates to question how they can ensure compliance with HIPAA requirements. In the Guidance, the OCR seeks to affirm certain industry practices and clarify some of the confusion surrounding key topics. Key PointsEncryption. Whether a CSP has an encryption key to the encrypted PHI is not relevant, instead HIPAA applicability is … [Read more...] about Health and Human Services Issues Guidance on HIPAA and Cloud Computing
In the age of cloud computing, electronically stored information (“ESI”) is no longer stored exclusively on physical drives or Facebook. Dropbox and Google Drive are programs (“apps”) that provide cloud storage services. A user can upload files to reserved space on a server from any computer, smartphone, or tablet connected to the Internet. The stored data can be synchronized and downloaded to the user’s other devices. Individual users get limited storage space for free, and higher limits are available on a pay-as-you-go basis. Apple’s “App Store” and Google’s “Google Play” store for Android devices show that Dropbox and Google Drive are among the top free downloadable apps for smartphones. (Microsoft Skydrive, Apple iCloud, and Amazon Cloud are other popular cloud computing services.)Attorneys should bear in mind that a subpoena sent directly to one of the service providers of these apps likely will meet a motion to … [Read more...] about Discovery Difficulties Presented by Cloud Computing
On May 11, 2017, the European Cloud in Health Advisory Council (ECHAC) – a group of healthcare organizations, technology companies and patient representatives – launched its second whitepaper focused on use of data to improve health outcomes and delivery of care.ECHAC launched the whitepaper at an eHealth Week 2017 session attended by ECHAC participants and members of the European Parliament, European Commission and several national health ministries.The whitepaper identifies the advances that technologies like cloud computing and artificial intelligence are driving in areas such as telemedicine, clinical decision support software, carer productivity, health service optimization and research. The paper also highlights regulatory and policy “blockers” to the roll out of technology in the healthcare sector — including national rules that unduly restrict (or are perceived to restrict) processing or storage of patient data in the … [Read more...] about European Cloud in Health Advisory Council Calls For Review of eHealth Rules and Ethics of Medical Data Re-Use
Perhaps no case could be a more monumental example of the reality of modern e-discovery than the ongoing Viacom copyright infringement lawsuit against YouTube filed back in 2008. In that dispute, the judge ordered that 12 terabytes of data be turned over, according to Matthew Knouff.“People often say that one terabyte equals 50,000 trees, and 10 terabytes would be the equivalent of all the printed collections of the Library of Congress,” says Knouff, who is general counsel of Complete Discovery Source, a New York City-based electronic discovery services provider. For the Viacom/YouTube case then, the demand was for the printed equivalent of the entire Library of Congress. And then some.Experiences like these have left law firms and in-house attorneys scrambling to make sense of the new risks associated with the seemingly endless data produced by emerging technologies like cloud computing and social media—first as a way to get their own house in order and second as a … [Read more...] about As Bulging Client Data Heads for the Cloud, Law Firms Ready for a Storm
Cloud computing solutions offer many advantages over traditional enterprise systems, including cost-saving potential, access to enhanced applications, and consumption flexibility. However, with recent security breaches at major banks and retailers, security concerns regarding the storage of proprietary or sensitive data in the cloud may discourage the adoption of these solutions in enterprise environments.A recent article in Computer Weekly suggests that we may be reaching a tipping point where cloud service providers not only address these security concerns, but also shift their marketing and product development strategies to focus on a cloud-based approach to security designed to deliver superior results to traditional information technology service models. Such an approach could include the following highlights:Cloud service providers can supply the resources necessary to thwart cyber attacks using state-of-the-art cyber and physical security features that would … [Read more...] about Cloud Computing: Addressing Security Concerns
Interest in “cloud computing” is picking up steam among lawyers for several good reasons. Proponents say its advantages center on economy, simplicity and accessibility.Cloud computing—also known as software as a service, or SaaS—is, in essence, a sophisticated form of remote electronic data storage on the Internet. Unlike traditional methods that maintain data on a computer or server at a law office or other place of business, data stored “in the cloud” is kept on large servers located elsewhere and maintained by a vendor.That means the vendor—not the firm—purchases, maintains and updates hardware and software, and the firm generally pays a monthly fee to the vendor for its services. More over, data stored in the cloud can be accessed more easily than information maintained on a local network, as long as there is a handy Internet connection.But some of the advantages of cloud computing also are reasons for lawyers to be cautious about its … [Read more...] about Get Your Head in the Cloud
IntroductionIs cloud computing a shift or is it the next natural step in strategic business development? Is the cloud the right answer for your law firm or company? Is the cloud the right answer for all applications and infrastructure or is it just a piece of the puzzle? These are a just few of the many questions law firms and companies are asking themselves as they consider a move to the cloud. There are many reasons why cloud computing is a very seductive solution to the cost cutting environment we find ourselves dealing with today. However, there are many issues, legal and organizational, that must be considered to determine the validity of the cloud for each environment. The "cloud" means different things to different people. For most of us, we have been using cloud computing technology for years without defining the term. Example cloud environments are extranets, legal research websites, online file storage and much more. … [Read more...] about Are You Ready For the Cloud?